In effect 7 August 2026

Terms

Written in plain language, on purpose. This is an agreement, so parts of it are necessarily formal — but nothing in it is hidden, and if anything reads as unclear or unfair, write to us and we will look at it.

Who you are agreeing with

RosterFilm is operated by SoloFive LLC, a California limited liability company. “We” and “us” below mean that company. By creating an account or using the service you accept these terms.

Who can hold an account

You must be 18 or older. If the player is a minor, the account belongs to a parent or legal guardian, who is responsible for what the page publishes. By adding a player you confirm you are their parent or guardian, or that you have that person’s permission.

A page may only be about an athlete aged 13 or over. We check the graduation year at every point one can be entered, and this service is not directed to children under 13. If we learn a page is about one, we will remove it.

Your footage stays yours

You keep every right to your video, your photographs and everything else you put on the page. So that we can actually run the service, you give us permission to store, copy, reformat and display that material for the purpose of showing your player’s page to the people you send it to — and for nothing else. Reformatting means things like generating a thumbnail or a smaller version to play on a phone; it is not a licence to change what you said.

We don’t use it in advertising, we don’t license it onward, and we don’t train anything on it. This permission ends when you delete the material or your account, apart from copies in routine backups that age out on their own.

Billing

The free plan is free, permanently. There is no credit card on file and no trial that quietly converts. The paid plan adds the college coach directory, and you only ever reach a credit card by choosing it.

The paid plan is month to month, priced per player, and it renews automatically each month until you cancel. Before you are charged anything we will show you the price, what it covers, and how to cancel, and you will have to agree to it explicitly. We deliberately do not sell annual prepay: it would be better for our cash flow and worse for you, and locked-in contracts are the thing families complain about most loudly in this industry.

You cancel from your account settings. No phone call, no retention offer, no cancellation fee. Cancelling stops the next charge; your page keeps working, and the coach directory stays available until the end of the period you have already paid for. Removing a player reduces what you pay from that point.

If we change the price we will email you first, and the new price only applies from a following billing period — never retroactively, and never to a month you have already paid for.

Refunds. Because cancelling always leaves you with the rest of the period you paid for, we do not refund a part-used month as a matter of course. But if you were charged for something you did not intend — a renewal you meant to cancel, a second charge, a plan you never used — write to us and we will refund it. We would rather give the money back than argue about a month.

What we don’t promise

We can help you reach college coaches and show you who engaged. We can’t promise anyone watches, replies, or offers your player a roster spot, and you should be suspicious of anyone in this industry who does.

Fair use of coach contacts

The coach database is for contacting programs about your own player. Bulk export, resale, or scraping ends the account.

Coaches can remove themselves at rosterfilm.com/coaches/opt-out, and that removal applies to every account at once. Trying to reach a coach who has opted out, through us or around us, also ends the account.

What you may not do

Put someone else’s child on a page. Upload footage you have no right to use, or that shows other people’s children in a way their parents would object to. Claim measurables, statistics or academic results that are not real. Use the drafts we write to send anything a reasonable coach would call spam. Attempt to break, overload or gain unauthorised access to any part of the service.

A page that misrepresents a player damages every other family using this, because the value of the whole thing is that a coach can believe what is on it. We will take down a page we have good reason to think is false, and tell you why.

Copyright, and how to report it

If you hold the rights to material that has been posted here without your permission, send a notice to our designated agent, either by email to [email protected] or by post:

Please include: your signature (electronic is fine), identification of the work, the URL of the material you want removed, your contact details, a statement that you believe in good faith the use is not authorised, and a statement under penalty of perjury that your notice is accurate and you are authorised to act for the rights holder. If we remove something of yours in response to a notice, we will tell you, and you may send a counter-notice.

We terminate the accounts of people who repeatedly infringe. That is a policy we apply, not a sentence we keep here for decoration.

Ending it

You can delete your account whenever you like, from your account settings. It removes the page, the reel and the view history together, immediately, and nothing is held back for analytics. Search engines may keep a cached copy for a while afterwards, which is not something anyone can switch off.

We can close an account that breaks the rules above. If we do, we will say which one and give you your data back unless a court tells us otherwise.

Liability, in plain words

The service is provided as it is. We do not promise it will be available without interruption or free of mistakes, and you should keep your own copies of your footage — your camera roll is the original and we are not a backup service. To the extent the law allows, we disclaim the implied warranties of merchantability, fitness for a particular purpose and non-infringement.

Nothing here is advice about NCAA, NAIA or NJCAA eligibility. We show contact windows because they are published rules and families are routinely misled about them, but compliance is between you, your school and the programs you contact. Check anything that matters with a compliance officer.

To the extent the law allows, our liability is limited to what you have paid us in the previous twelve months — which on the free plan is nothing. Some places do not allow that kind of limit, and where that is true it does not apply to you.

Because you decide what goes on a page about a child, you agree to cover us for claims that arise from what you published — someone else’s child in your footage, material you had no right to upload, or a claim made on the page that is not true. This does not apply to anything that is our fault rather than yours.

Which law, and where

These terms are governed by the laws of the State of California, without regard to its conflict-of-laws rules, and any dispute belongs in the state or federal courts located in California. There is no arbitration clause. If you have a claim against us you keep every ordinary right to bring it, including in small claims court.

If any part of these terms turns out to be unenforceable, the rest stays in force.

Changes

If we change these terms in a way that matters, we will say so on this page and by email before it takes effect, not afterwards.

Questions about any of this go to [email protected], or see contact.

In effect 7 August 2026.